Bookkeeper Accountant

Position Summary

The bookkeeper accounting function handles most accounts payable and accounts receivable functions. The position also supports the Director of Finance and Administration by conducting research, analysis and preparing reports for review.

Essential Functions

• Audits incoming invoices and enters them into the financial accounting program.
• Prepares standard credit references and completes credit applications on behalf of the Museum.
• Prepares checks for payments to all Museum vendors.
• Records payroll transactions by department and enters into the financial accounting software.
• Audits daily counts of revenue as directed by the Director of Finance and Administration.
• Reconciles earned revenue and records in the financial accounting system.
• Prepares invoices as needed.
• Records and deposits checks.
• Reconciles Raiser’s Edge with financial accounting software.
• Prepares deposits.
• Reconciles monthly bank statements.
• Administers any charge back notifications from the bank.
• Manages and replenishes Petty Cash fund.
• Reviews check requests and insures proper approval prior to preparing checks.
• Audits timesheets for payroll and tracks employee sick and vacation time.
• Prepares tax forms: W‐2, W‐9, 1099, 1096.
• Controls and issues Museum credit cards.
• Reconciles retirement contributions.
• Assists with annual audit.
• Acts as back up for Operations cash counting function.
• Acts as back up for Visitor Services and Retail cashiers.
• Performs other duties as assigned.

Preferred Qualifications

• Two to three years of experience working with Accounts Payable, Accounts Receivable, and managing bank accounts.
• Degree in accounting.
• Experience preparing tax forms.
• Experience working with Raiser’s Edge.
• Experience entering and managing data in financial accounting software.
• Excellent working knowledge of Excel.
• Prior experience working with a nonprofit.
• Ability to work independently with minimal direction.
• Must have the ability to participate effectively in teams.
• Must have ability to prioritize and plan work activities in a timely and efficient manner.
• Ability to adapt to changes in the work environment, manage multiple work demands and adjust to delays and unexpected events.

To Apply

To be considered, please submit a resume, cover letter, and salary requirements in Microsoft Word or .pdf format to HR@delawarechildrensmuseum.org.  Resumes sent without a cover letter will not be considered.